Want to protect your documents from being edited without permission? Follow this step by step tutorial and learn how to do so. Don't forget to check out our site for more free how-to videos! - our feed - join us on facebook - our group in Google+ Microsoft Word for windows is a comprehensive word processing program that allows one to edit text in a number of ways.
It also ensures privacy and protection for information you don't wish to share. You can password protect word documents to save them from being edited or formatted and thus, this prevents loss or breach of data.
It therefore secures documents by assigning a password to them. In this tutorial, you will learn how to password-protect documents in Microsoft Word.
Step # 1 - Using General Options In Microsoft word for windows, go to the 'File' tab and click on the 'Save as' option to open the 'Save as' window. At the bottom of this window, you will see an option for 'Tools'. Click on its drop down arrow and then select the option titled 'General Options'. A dialogue box will now appear for the 'General options' and there are two fields that can be used to assign a password to the document.
One of them is for the Password to open the file and the other is for the Password to allow modifications to the file. Since we want to protect the document from undergoing any changes or modification, we entered a password in the 'Password to modify' field. Now press the 'Protect Document' button to proceed further. Step # 2 - Restricting formatting and editing After you have clicked on the 'Protect Document' button, a 'Restrict editing and formatting' pane will open on the right hand side of the window. This consists of three options regarding restrictions. Jump to the second option which is titled 'Editing restrictions'.
Since you are protecting the document against any kind of editing, you can choose what kind of editing is allowed in the document. Here, first you must put a check on the 'Allow only this type of editing in the document' option and then choose an option from the drop down arrow.
Let's say you have selected the option titled 'Track changes'. Now, whenever any changes will be made, they will be marked as tracked changes. Step # 3 - Starting to enforce Protection Once you have made the changes to the Editing restriction settings, the next step is to apply the protection. Click on the button located at the bottom of the restriction pane titled 'Yes, start enforcing Protection'. At this point, a small option box for the 'Start enforcing Protection' appears where you have to insert the password again.
Re-enter the new password and click on the 'OK' button to password protect word documents. Once you have done so, your document is completely protected. Anyone who wants to edit the document will be required to enter a password in order to do so. Step # 4 - Stopping Protection To stop the protection for a particular document, you must simply click on the 'Stop Protection' button situated in the restriction panel at the extreme bottom. Click on this button and a small window will appear titled 'Unprotect Document' where you will have to enter the password again. Now click on the 'OK' button and the document will be unprotected.
Dave, I just got another read-only password-protected Word file from my boss and I’m hoping there’s a way to sidestep the password because he gets really mad every time I ask him to unlock the file and/or send me an unprotected version. I dunno if this is legal, though. Can you even answer this for me? Okay, everyone who thinks this is illegal, click and you can go shopping instead. ? Good, we’ve gotten rid of those sticklers and can talk about the relatively simple technique that you can use to sidestep the password protection on a Word file.
Is it illegal? I don’t think so, since it’s a document that your boss sent you. Here’s how you crack the password protected Microsoft Word file: First, open the document and do a “Save As” specifying Rich Text Format (RTF).
It’ll end up being called something.rtf. Now open the RTF file by double-clicking on it. It should look identical to the original Word file. Final step: save the RTF file with a new name as a Microsoft Word format document.
That’s all there is to it. You’ve sidestepped the read-only lock on the file your boss sent you and are good to go. In terms of actually breaking the password on a file that has it set as the “open file” password, that’s beyond the scope of what I’ll write about here. But I will say that there are some Google searches that can probably help you track down plenty of tips on doing just that.
S Word has used 128-bit AES encryption since Office 2007 so no, there’s no easy way to unlock it. If think your password is simple enough or vunerable to a dictionary attack, you could try one of the various password cracking apps available (caveat downloader).
It’s trivial to remove the Edit protection from Word documents by editing ‘settings.xml’ within the compressed.docx file as discussed in other answers here. However, as you have applied ‘Encrypt with Password’ to require a password to open the document, that method won’t be available. You probably should look into a paid tool if getting this document open is important. How about this one: If you do find a free one, please do share with us.
Here is what happened to me, I was using two administrator accounts with two different passwords and once a friend of mine pluged in his flash and released a virus to my computer then after the computer was restarted it couldn’t display the desktop, then I tried to fix it by coping the system32 from the OS cd. Then it worked but unbelivabely the password of the first account opened the second account but the first account couldn’t be opened by either of the passwords, unfortunately the account I couldn’t open was the one I have lots of documents I have been working on for the past six (6) years, then I installed windows again leaving the files undeleted then i found them all but I couldn’t open them even in read only.
Please Any Idea What I should do to access my documents would be a lot apperciated. I prepared a document in case of divorce with my husband. I changed regularly the password to open and modify it (it is the same password). But now I can not open anymore because I lost the last one. If I give you that file, could you open it for me? I tried to change the extension.rtf and no use.
Every crackers I found on the web give only a demo version. I bought one very expensive and limited times to use (all the credit is already used and I do not want to pay 30 euros more). This document is important for me! Please help me! Thanks so much.
Applies To: Excel for Office 365 Word for Office 365 PowerPoint for Office 365 Excel 2016 Word 2016 PowerPoint 2016 Excel 2013 Word 2013 PowerPoint 2013 Excel 2010 Word 2010 PowerPoint 2010 Word 2007 Excel Starter 2010 Office 2010 Word Starter 2010 In Office, you can use a password to help prevent other people from opening or modifying your documents, workbooks, and presentations. Then you can easily remove passwords to unprotect a document or workbook if read only is no longer required. Also, you can use document protection to restrict the types of changes that reviewers can make. Your IT administrators set password policy for the apps for Office that include basic rules. Important:. End Users: Keep your password in a safe place.
If you lose or forget the password, it cannot be recovered or removed. Enterprises: If you're concerned about losing access to password protected Office files in your enterprise, the DocRecrypt tool might be for you. Note that you have to deploy the DocRecrypt tool BEFORE the file in question is password protected. DocRecrypt can't retroactively recover files that were password protected before you deployed DocRecrypt. For more information see:.
After you've added a password to your file, that password will need to be entered before anybody can open the file. To remove the password open the file, which will require the current password, go to File Protect Document Encrypt with Password. Delete the password and click OK. Be sure to save your file to make that change permanent. Allow users to read your file, but control changes In an open document, click File Info Protect Document.
You'll see the following options. Mark as Final Communicate that you're sharing a completed version of a file so that reviewers or readers are less likely to make inadvertent changes. When a file is marked as final, typing, editing, commands, and proofing marks are disabled or turned off and the file becomes read-only. When you mark a document as final, Word asks you to save the file. The next time you open it, you will see a yellow MARKED AS FINAL message at the top of the document.
If you click Edit Anyway, the document will no longer be marked as final. Important: Mark as Final is not a security feature. Any user who opens the file will be able to click Edit Anyway if they wish to bypass this setting. Mark as Final simply notifies people who open the file that it should be considered final. If you want to enforce protection from editing you should use the Restrict Editing function described below. Restrict Editing (Word Only) Control what types of changes can be made to the document. When you select Restrict Editing, you see these options:.
Formatting restrictions This reduces formatting options, preserving the look and feel you've selected. Click Settings to select which styles are allowed. Editing restrictions You control how the file can be edited or you can disable editing. Click Exceptions or More users to control those who can edit. Towards the bottom of the pane you'll find Restrict Permission.: Use Windows Live ID to restrict permissions.
Use a Windows Live ID or a Microsoft Windows account to restrict permissions. You can apply permissions via a template that is used by your organization, or you can add permissions by clicking Restrict Access.
To learn more about Information Rights Management see. When you're ready to turn on the editing restrictions you've selected click Yes, Start Enforcing Protection to add a password or select user authentication. Restrict Access Lets you apply permissions via a template that is created by your organization. For more information on using Information Rights Management (IRM) to restrict access to your document see:.
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Add a Digital Signature Add an invisible digital signature that verifies the authenticity of the file. Digital signatures authenticate digital information such as documents, email messages, and macros by using computer cryptology. To learn about digital signatures, see. Protect Individual Worksheets or Workbook Structure in your Excel spreadsheet Microsoft Excel has a couple of additional items that you can lock down.
You will also see these settings on File Info Protect Workbook. Protect Current Sheet: To control what changes can be made to the currently selected worksheet choose Protect Current Sheet.
You'll be prompted to enter, then confirm, a password for the sheet. You will also have the option to select what things users of the sheet should be allowed to do, such as selecting, formatting, inserting, deleting or making other changes to the sheet. Be sure to save the file after you set the password to ensure the new password is in place. To remove this protection just go thru the same steps as above and enter the current password in the Password to unprotect sheet field. Be sure to save the file after removing the protection to ensure the sheet is now open for all users.
Protect Workbook Structure: By using the Protect Workbook Structure feature, you can select password protection and select options to prevent users from changing, moving, or deleting important data. When you select Protect Workbook Structure you'll be prompted to enter an optional password.
How To Protect A Word File
To remove this protection click Protect Workbook Structure again. If you didn't choose a password when you added the protection then the protection will just be removed without any further steps. If you did choose a password, Excel will prompt you for that password in the Unprotect Workbook dialog box. Remove protection from your file Remove Mark as Final Open the file and you will see a yellow MARKED AS FINAL message at the top of the file. If you click Edit Anyway, the document will no longer be marked as final. Remove editing restrictions In the file, click File Info Protect Document Restrict Editing and click Stop Protection at the bottom of the Restrict Editing pane. Remove or change restricted access To remove or change restricted access, open the file, and then click Change Permission in the yellow bar at the top of the document.
Remove digital signature To remove a digital signature, open the file, and you'll see a notice in the yellow bar at the top indicating that the file has been marked as final. Click Edit Anyway and confirm the dialog box that says that editing will remove the signatures from the document. On the Review tab, in the Protect group, click Protect Document, and then click Restrict Formatting and Editing.
In the Protect Document task pane, under Formatting restrictions, select the Limit formatting to a selection of styles check box, and then click Settings to specify which styles a reviewer can apply or change. Under Editing restrictions, select the Allow only this type of editing in the document check box. In the list of editing restrictions, click Tracked changes.
(This includes comments as well as insertions, deletions, and moved text.). On the Review tab, in the Protect group, click Protect Document, and then click Restrict Formatting and Editing. In the Protect Document task pane, under Editing restrictions, select the Allow only this type of editing in the document check box. In the list of editing restrictions, click Comments. If you want to give some people editing options for specific pieces of the document, you can select areas in the document, and then choose which users (a group or individuals) can edit the selected areas of the document.
Click the drop-down arrow next to the group or individual name to find the next region or all regions that the group or individual can edit, or to remove permissions for the group or individual. How are Password Policy rules enforced? IT administrators enforce strong password policies by configuring Group Policy settings that match their organization’s security needs. To learn more about how to deploy password policy rules in an organization, search for the TechNet article,. There are two common error messages that appear when you try to protect a file that has a password that does not comply with password-policy rules.
The password does not meet the minimum length - A warning message appears that indicates you need more characters. Solution: Use a password that meets or exceeds the minimum-length stated on the message. The password does not meet the minimum complexity rules - A warning message appears that indicates you need more types of characters. Solution: Use a password that meets or exceeds the minimum requirements stated on the message.
Related Topics.
RECOMMENDED: Portable Document Format (PDF) is one of the commonly used file types to share documents. A quick search on the web reveals that there are plenty of software out there to create and protect your PDF file with a password. Even though it’s always possible to password protect your Windows account with a strong password, since one can easily with the help of third-party tools such as, it’s always a good idea to password protect your documents.
Because of the above mentioned reason, it is advisable to keep your important documents password protected even if you use a strong password for your Windows account. Thankfully, Microsoft has incorporated an option to password protect documents in its latest Office 2013 suite. With Office 2013, you can not only create and encrypt your Word, Excel, and PowerPoint documents but also create and edit PDF files. A couple of months back, we discussed suite. In this guide, we are going to show you how to protect your PDF file with a strong password with the help of Word 2016/2013. Please note that if you lose or forget the password, you can’t recover it without the help of a professional software. Therefore if you plan to use this feature to protect multiple PDF files, we suggest you keep a list of all passwords and their corresponding PDF names in a safe place.
Password protect PDF files in Office 2013 or 2016 Follow the given below instructions to password protect your PDF file: Step 1: Complete editing the document that you would like to save in PDF format and encrypt with password. And if you want to password protect a previously created PDF file, simply right-click on it, click Open with, and then click Word to open the PDF document in Word 2013. Click OK button when Word 2013 shows “Word will convert the PDF to an editable Word document” message to continue. Step 2: Click File menu and then click Save As tab and then select the location where you would like to save the PDF file.
Step 3: When you see the Save As dialog box, select Save as type as PDF in the drop-down menu, and then click Options button to open Options dialog. Step 4: Here, enable the option titled Encrypt the document with a password, click Ok button. Step 5: Enter the password that you would like to use to protect your PDF file and then re-enter the same password before clicking OK button. Note that the password must be between 6 and 32 characters in length.
Click OK button and finally, click Save button to save the PDF file. From now on, whenever you open this PDF file with Office or any other program, you’ll be asked to enter the password to view or edit it.
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